Solution 1: OCR from Invoice PDFs for Customs Submission Service

Revolutionize Customs Documentation: Transform Invoice PDFs to Customs-Ready Excel Templates with AI

 

Increase Speed, Accuracy, and Reduce Costs in Your Import and Export Processes

 

The Challenges You Face

Managing invoice documentation in the logistics business is complex and time-consuming. This is especially true when preparing data for submission to Customs systems, whether it's for Import Declarations (กศก. 99/1) or Export Declarations (กศก. 101/1). Manual processes carry a high risk of errors, leading to delays, additional costs, and compliance issues. Manually searching for and verifying information such as import/export permit numbers is also repetitive and burdensome.

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Our Solution: AI OCR for Thai Customs Documents

We offer an OCR service for Invoice PDFs powered by advanced Artificial Intelligence (AI) technology, specifically designed to solve these challenges:

• Reading Diverse and Complex Invoices: Using Generative AI/LLM technology, our system can read and understand the structure of various invoice formats, eliminating the need for rigid templates for every supplier or invoice layout.

• Transform Data to Customs Excel Template: Our service delivers results in an Excel file formatted according to the specified template, ready for data import into the Thai Customs system (supporting data preparation for กศก. 99/1 and กศก. 101/1). We help you significantly reduce manual data entry steps.

• Accurate Extraction of Key Information: The system can accurately read and extract critical information required for Customs declarations, such as buyer/seller names, invoice numbers, dates, product details, total values, currencies, and other relevant data.

• Ready for Data Lookup: The system can help populate Thai product names by pulling data from your customer's Excel database and flagging items without a Product Number in the database. It can also use data like TARIFF to determine values for other columns.

• Automated Permit Data Lookup (Optional): We offer an optional feature that automatically searches for and retrieves necessary permit information from relevant government agencies, ensuring the data in your Customs documents is accurate and complete.

 

Benefits You Will Gain

• Reduce Costs and Increase Efficiency: Lower the workload and expenses associated with manual data entry, including the cost of error correction. Faster processing leads to reduced hidden costs throughout the supply chain.

• Enhance Accuracy: Minimize the risk of data entry errors, which can lead to issues at Customs and potential fines.

• Accelerate Customs Clearance: Ready documents and accurate data facilitate quicker data submission to the e-Customs system, reducing potential delays.

• Improve Compliance: Ensure that the data you submit to the Customs system is accurate and complete according to regulatory requirements.

• Ready for the Digital Future: Leverage AI technology and automation to prepare for the digital transformation of the Customs Department and Revenue Department (e-Tax).

 

How It Works (Workflow)

1. Submit Invoice Files: Customers upload Invoice PDF files into our system (e.g., via a designated platform like TAILANTIR Cloud).

2. AI OCR Processing: Our AI system reads and extracts invoice data.

3. Transform to Excel Template: The extracted data is formatted and populated into the designated Excel template for the Customs system. Additional data from your database is looked up based on agreed-upon conditions.

4. Review Results: Customers review the results in the Excel file to confirm accuracy before use.

 

Why Choose Us?

• Advanced AI Technology: Utilizing Generative AI that surpasses traditional OCR for handling complex invoices.

• Focus on Thai Customs Documents: Our solution understands the specific requirements and document formats needed for Thai Customs.

• Ready-to-Use Excel Template Output: Reduces the burden of manually adjusting data before system submission.

• Cloud-Based Service (SaaS): Flexible, scalable, and easily accessible.

 

Solution 2: Permit Number Search Service with TAILANTIR

 

Adding Speed and Accuracy to Your Customs Procedures: This service is designed to solve the difficulties and delays in the manual process of searching for and verifying import and export permit numbers from various government agencies, a critical step in Thai customs procedures.

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Service Highlights:

• Automated Search: The TAILANTIR system can automatically retrieve necessary permit numbers from relevant government agencies, such as FDA (อย..) registration numbers or certificates from the Royal Forest Department.

• Intelligent OCR Integration: The solution utilizes Generative AI / LLM technology for OCR to accurately read and extract data from various invoice formats, even complex ones, without the need to create a specific template for every format.

• Data Preparation for Customs Documents: Processes the extracted data for use in preparing accurate and rapid import (กศก. 99/1) and export (กศก. 101/1) customs declarations.

• SaaS on Cloud Model: Delivered as a Software-as-a-Service (SaaS) on the cloud, providing convenient access, flexibility, and scalability according to your needs.

• Increase Efficiency and Reduce Errors: Helps reduce manual workload, minimizes the risk of data entry errors, and accelerates the customs documentation process.

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This service is ideal for large shipping companies with high document volumes and ERP service providers looking to enhance their solutions with advanced Invoice Automation and Compliance capabilities. With TAILANTIR, operators can ensure that their import and export documents are accurate, precise, and compliant with Thai government regulations.

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